Facility Rentals

School facilities may be rented during non-school hours in accordance with the policies of the Fredericksburg City School Board. The School Board believes the use of school property outside of regular school hours should support student educational and enrichment activities, citizen participation in community events, and intergovernmental cooperation.

Permission to use Fredericksburg City Public Schools facilities shall be granted according to the following priorities:

1. FCPS intructional and extracurricular programs
2. School-related groups (such parent/teacher organizations and booster clubs), tutoring, school/business partnerships
3. Fredericksburg Department of Parks & Recreation
4. All other groups as space is available and at times that do not interfere with the operation of the school and the preceding priorities, on a first come, first served basis, including youth groups, Fredericksburg employee organizations, civic and cultural groups, churches, state and federal government agencies, private organizations, and individual

Please note that building spaces are not guaranteed without a signed agreement.

Facilities Use Application

• Pay all user fees required unless a waiver applies
• Comply with all public law and School Board policies and regulations while on school property
• Ensure that no unauthorized third party shall be granted permission to use the facility or any portion thereof without prior approval
• Ensure that the representative specified in the application as responsible for school facilities is present at the scheduled event
• Ensure that prior approval is received before signs, banners, and pennants are erected, and that they do not damage or deface school property
• Ensure that the number of attendees does not exceed the authorized capacity of the facility or any section of the facility
• Guarantee that activities shall be orderly and lawful and not of a nature to incite others to disorder, and demonstrate/verify on the application that reasonable security arrangements appropriate for the use have been provided
• The use of tobacco, alcoholic beverages, and illicit drugs is strictly prohibited
• Ensure that no gambling is permitted
• Observe approved time limits for use
• Use will be limited to the spaces or rooms specifically reserved
• No use of building spaces will be permitted without the presence of a school employee
• Alterations or substantial rearrangement of facilities and equipment will not be permitted without the advance approval of the principal or building administrator
• Children must be properly supervised
• Use of special facilities such as kitchens or libraries will not be permitted without prior consultation with the building administrator who will consult, in turn, with the lead employee who regularly works in that area
• Parking will be in designated areas only and all safety rules such as free access to pre-exits must be maintained
• Ensure that the facilities are left in a neat and orderly condition
• Ensure reimbursement for the cost of damages occurring to school property during use. Specifically, the undersigned (or the organization that he/she represents) shall be liable for any damage to the facilities being used. Moreover, the undersigned (or the organization that he/she represents) shall indemnify and hold harmless the School Board as well as its members ,employees, agents, representatives, and insurers from any and all liability resulting from any injury to person or property sustained by anyone at the facility during the contracted time period of use
• If the user is an organization, the organization shall provide a certificate of insurance confirming that the organization is insured within the limits established below. If the user is an individual, the Fredericksburg City Public Schools reserve the right to require that the user obtain insurance within the prescribed limits based on the proposed use of the facilities. The insurance limits are:
  • Liability and Medical Expenses: $1,000,000
  • Damages and Rented Property: $300,000
  • Medical Expenses (per person): $10,000
  • Personal and Advertising Injury: $1,000,000
  • General Aggregate: $3,000,000